Assistant Manager - Leasing

Long Description

Job Purpose:
To ensure the smooth and efficient functioning of the leasing process by following established protocols and coordinating with internal departments. The role requires tracking lease agreements, managing payments, preparing invoices, and generating regular reports to ensure operational excellence.

Long Description Cont'd

Job Description:

• Track and maintain all leasing records, including agreements, renewals, and terminations, ensuring they are up to date and properly filed.
• Ensure that all leasing activities follow the established processes, from tenant onboarding to lease renewal and termination.
• Prepare timely invoices for rent and other charges, and collaborate with the finance team for monthly reconciliation statements.
• Monitor incoming and outgoing payments related to lease agreements, ensuring timely collection of rents and other dues.

Long Description Cont'd

• Serve as a point of contact for the finance, operations, and legal teams to ensure smooth communication and coordination related to leasing activities.
• Track upcoming lease expirations and vacancies, and flag them to the leasing team and management for proactive re-leasing.
• Prepare monthly and quarterly leasing reports, including occupancy rates, revenue forecasts, and potential vacancies.
• Assist in addressing tenant queries related to billing, lease terms, or renewals, ensuring all tenant concerns are handled in a timely manner.
• Continuously review and suggest improvements to leasing processes for efficiency and accuracy.

Long Description Cont'd

Skills Required:

• Functional Skills:
  • Strong knowledge of leasing processes and property management.
  • Experience in invoicing, reconciliation, and payment tracking.
  • Proficiency in MS Excel and leasing management software.
  • Excellent organizational and record-keeping skills.