Document Controller

Long Description

Document Management:

• Create, review, edit, and format various types of documents, including reports, manuals, policies, and procedures.
• Maintain an organized electronic and physical filing system for easy document retrieval.
• Ensure compliance with document control procedures and standards.
• Manage document version control to ensure the latest revisions are readily available and obsolete versions are archived or disposed of appropriately.
• Implement document naming conventions and metadata tagging for easy identification and searchability.
• Monitor document lifecycle from creation to disposal, ensuring proper authorization and approvals at each stage.

Long Description Cont'd

Distribution and Collaboration:

• Facilitate the distribution of documents to relevant stakeholders through appropriate channels, such as email, document management systems, or shared drives.
• Coordinate document reviews and approvals by stakeholders, tracking feedback and ensuring timely resolution of comments.
• Collaborate with project teams and departments to ensure documents are updated and maintained accurately.
• Information Security:
• Maintain confidentiality and integrity of sensitive documents and information.
• Implement security measures to prevent unauthorized access, modification, or disclosure of documents.

Long Description Cont'd

Quality Assurance:

• Conduct regular audits of document control processes to identify gaps, inconsistencies, or non-compliance issues.
• Implement corrective actions and continuous improvement initiatives to enhance document management efficiency and effectiveness.
• Ensure adherence to regulatory requirements and industry standards related to document management.

Long Description Cont'd

Training and Support:

• Provide training and support to staff members on document control procedures, software tools, and best practices.
• Serve as a point of contact for inquiries related to document management, resolving issues and providing guidance as needed.