Document Controller
Date:
Aug 23, 2024
Location:
PUNE - HO
Company:
Gera Developments Pvt. Ltd
Long Description
Document Management:
- Create, review, edit, and format various types of documents, including reports, manuals, policies, and procedures.
- Maintain an organized electronic and physical filing system for easy document retrieval.
- Ensure compliance with document control procedures and standards.
- Manage document version control to ensure the latest revisions are readily available and obsolete versions are archived or disposed of appropriately.
- Implement document naming conventions and metadata tagging for easy identification and searchability.
- Monitor document lifecycle from creation to disposal, ensuring proper authorization and approvals at each stage.
Long Description Cont'd
Distribution and Collaboration:
- Facilitate the distribution of documents to relevant stakeholders through appropriate channels, such as email, document management systems, or shared drives.
- Coordinate document reviews and approvals by stakeholders, tracking feedback and ensuring timely resolution of comments.
- Collaborate with project teams and departments to ensure documents are updated and maintained accurately.
- Information Security:
- Maintain confidentiality and integrity of sensitive documents and information.
- Implement security measures to prevent unauthorized access, modification, or disclosure of documents.
Long Description Cont'd
Quality Assurance:
- Conduct regular audits of document control processes to identify gaps, inconsistencies, or non-compliance issues.
- Implement corrective actions and continuous improvement initiatives to enhance document management efficiency and effectiveness.
- Ensure adherence to regulatory requirements and industry standards related to document management.
Long Description Cont'd
Training and Support:
- Provide training and support to staff members on document control procedures, software tools, and best practices.
- Serve as a point of contact for inquiries related to document management, resolving issues and providing guidance as needed.