Executive / Senior Executive Operations

Long Description

JOB SUMMARY (Roles & Responsibilities)

We are seeking a detail-oriented and efficient HR Operations Executive to join our team. The ideal candidate will play a critical role in managing payroll, overseeing the offboarding process, ensuring compliance, and maintaining accurate employee databases. This role requires strong organizational skills, a keen eye for detail, and a commitment to maintaining confidentiality and accuracy in all tasks.

Long Description Cont'd

KEY RESULT AREAS

· HR Systems Administration

• System Admin: SuccessFactors, GreytHR, BGV Portal
• Integrations with Successfactors: Biometric System, LinkedIn Learning & R&R portals.
• HR Tools Training of New Joiners.
• New Configurations & Bug Fixes via IT Support consultants
• HRIS Reporting - System based accurate and customized reports as per requirement

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Employee Data Management

• Ensuring 100% accurate and real time data updates in HR Systems
• Creating new entities, positions, departments, locations, jobs etc in SuccessFactors to ensure standardization
• Maintaining Employee's physical Personnel Files with required documents as per HR SOP.

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Payroll

• Process monthly payroll, ensuring accuracy in employee salary calculations, tax deductions, and statutory contributions.
• Collaborate with finance and other departments to resolve payroll discrepancies.
• Maintain and update payroll records in compliance

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Customer Support

• Employee Query resolution pertaining to SF
• GreytHR Query resolution pertaining to policies
• BGV for exited employees

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Onboarding

• Ensuring accurate employee data at time of onboarding.
• Issuance of Appointment Letters - Same day with copy in file
• Background Verification for all new joiners
• Employee Personnel File Creation

Key Responsibilities

Offboarding

• Timely completion of exit process along with settlement of final dues in GreytHR along with ensuring proper
• Closing full & Final Settlement of dues within 10 days along with experience letter issuance
• Employee Personnel File Closure and movement to digital File Cabinet

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Compliance (Company)

• Quarterly, half yearly & annual returns as per applicable statutes for all Entities, New Company Registrations - As per the defined schedules
• Publish Compliance calendar - Monthly publish to Company Secretary.
• Ensure compliance with labor laws, statutory requirements, and internal HR policies.
• Liaise with Compliance consultants empaneled to ensure company compliance is 100% on all the applicable statutes

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 Compliance (Contractor)

• New site registrations, renewals, amendments under CLRA, BOCW, ISMW, Trade License, Shop acts
• BOCW Penetration
• Compliance Audits & Penetration
• Timely Escalations - Monthly MIS to flag 100% critical concerns
• Compliance Awareness sessions

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Compensation and Benefits Support

• Monthly Payroll Tracking v/s Budget. YTD Salary Reports
• Timely and accurate date sharing - reports received as per timelines set
• Annual Increment Cycle - Data accuracy & system readiness - as per the deadlines defined

Experience and Qualification

Preferred Qualifications, Skills & Knowledge

• University degree or equivalent in Human Resource Management / Personnel Management
• High degree of integrity and adherence to SOPs
• Should be well versed with HR Systems and have logical and analytical mindset
• HR Reporting via Excel and HRMS tools
• 4-6 yrs experience in HR Operations
• Experience of independently processing payroll from HR system is mandatory (2+ years)
• Experience of managing HR Compliances is mandatory (2+ years)